SOP for Requesting to Close CRA Business Account by Mail

Here are the steps to complete Form RC145:

Obtain the Form:

You can download Form RC145 from the CRA's official website or request a copy by calling the Business Enquiries line at 1-800-959-5525.

Complete the Form:

Provide all the required information on the form, including your business name, business number, the type of account(s) you want to close, and the reason for the closure. Make sure to specify the effective date of the closure.

Sign and Date:

Send the form to the Client for signature.

Please note, only an authorized individual can sign the form. CRA will not process the request if the individual who signed the form is not listed with signing authority in CRA’s records.

Prepare a Letter:

Include a letter on a company letterhead explaining the reason for closure and outline the documentation enclosed. Refer to the below “Letter Template” for guidance on preparing the letter.

Letter Template

Subject: Request to Close Business Account – [Business name] [Business number]

To whom it may concern,

I am writing to formally request the closure of the business account associated with [Business name] and its corresponding Business Number [Business number] with the Canada Revenue Agency (CRA).

[Business name] has made the decision to close their business operations in Canada, and as a result, the company will no longer require an active business account with the CRA. We have fulfilled all our tax obligations up to the current date, and all outstanding taxes, if any, have been settled.

To facilitate the closure process, we have attached the necessary documentation to this letter.

Please find enclosed the following documents:

1. [Document 1]
2. [Document 2]
3. [Document 3]
4. [Document 4]

 

We appreciate your assistance in facilitating the closure of our business account.

If there are any additional steps or procedures we need to follow, or if there is any information missing from our end, please let us know at your earliest convenience.

Thank you for your attention to this matter. We look forward to your prompt confirmation of the closure of our business account.

Sincerely,

[Your Signature] (if sending a physical copy)

[Your Full Name]

[Your Title]

Submit the Form:

Send the completed and signed Form RC145 to the CRA. The submission instructions are included on the form. You can typically mail it to the tax center that serves your area.

Confirmation:

Once the CRA processes your request, you should receive confirmation of the closure. This confirmation may be sent by mail or made available through the CRA's online services.

Please note that additional documentation may be required depending on your specific circumstances, such as financial statements or proof of tax payments. Ensure that you have fulfilled all outstanding tax obligations before submitting the form.

For the most accurate and up-to-date information, it's recommended to check the CRA website or contact the Business Enquiries line for guidance tailored to your situation. Tax regulations and forms can be subject to change, and the CRA's official resources will provide the most current information.